Data protection information for applicants

Information in accordance with Art. 7, 13, 14 and 21 of the General Data Protection Regulation (GDPR) and Section 26 of the German Federal Data Protection Act (Bun-desdatenschutzgesetz (=BDSG)).

With this data protection notice, we inform you, our applicants, in accordance with the EU General Data Protection Regulation (GDPR) applicable as of May 25, 2018, as well as the new version of the Federal Data Protection Act (BDSG) coming into force at the same time, about the processing of your personal data by us, as well as about the rights to which you are entitled.

1. Who is responsible for data processing and whom can I contact?

We, IREBS Immobilienakademie GmbH, Barocketage Kloster Eberbach, 65346 Eltville, telephone: +49 (0) 6723 9950-30, e-mail: datenschutz@irebs.de are the responsible party.

Contact details of the data protection officer: Address as above: "c/o Data Protection Officer", e-mail: daten-schutz@irebs.de.de

2. Which sources and data do we use?

We process data that we receive from your application. This may include contact details, all data related to the application (CV, certificates, qualifications, answers to questions, etc.) and, if applicable, bank details (to reimburse travel expenses).

3. What do we process your data for (purpose of processing) and on what legal basis?

In the following, we inform you about the purpose for which and the legal basis on which we process your data.

3.1. For the fulfillment of (pre)contractual obligations

(Art. 6 para. 1 letter b GDPR, § 26 BDSG)
We process your data to carry out the application procedure and to fill the position in the best possible way.

3.2. Within the framework of the balancing of interests
(Art. 6 para. 1 letter f GDPR, if applicable in connection with recital 48 GDPR).
We may also use your data based on a balance of interests to protect the legitimate interests of us or third parties. This is done for the following purposes:

• Assertion of legal claims and defense in legal disputes.

Our interest in the respective processing results from the respective purposes and is otherwise of an economic nature (efficient task fulfillment in personnel recruitment, avoidance of legal risks).

To the extent permitted by the specific purpose, we process your data pseudonymously or anonymously.

3.3 Based on your consent

(Art. 6 para. 1 letter a GDPR, § 26 BDSG)

Insofar as you have given us your consent for the further storage of personal data, if we are currently unable to make you a job offer but are permitted to include you in our applicant pool for future positions, the respective consent is the legal basis for the processing mentioned there.

You can revoke consent at any time with effect for the future. This also applies to declarations of consent that you gave to us before the applicability of the GDPR, i.e., before May 25, 2018. The revocation is only effective for future processing.

3.4 Due to legal requirements

(Art. 6 para. 1 letter c GDPR)

In individual cases, legal requirements may require prior clarification of your eligibility. In this case, we will inform you separately before passing on any data.

4. Who receives my data?

Your data will only be passed on if a legal basis permit this.

Within IREBS Immobilienakademie GmbH, your data will be passed on to those departments that need it to fulfill our contractual and legal obligations or to perform their respective tasks (e.g., the HR department, but also all departments for which you may be considered as an applicant).

5. How long will my data be stored?

As far as necessary, we process your personal data for the duration of the application process.

If we conclude an employment contract with you, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with you, the application documents will be deleted automatically without delay, but no later than six months after notification of the rejection decision, provided that no other legitimate interests on our part prevent deletion. Other legitimate interests in this sense include, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

6. Is data transferred to a third country or to an international organization?

No.

7. What other data protection rights do I have?

You have the right to information under the respective legal conditions (Art. 15 GDPR), § 34 Federal Data Protection Act (BDSG) in its version valid from May 25, 2018). To rectification (Art. 16 GDPR), to deletion (Art. 17 DS-GVO, § 35 BDSG), to restriction of processing (Art. 18 GDPR) as well as to data portability (Art. 20 GDPR). In addition, you have a right of appeal to a data protection supervisory authority (Art. 77 GDPR, § 19 BDSG).

8. is there an obligation for me to provide data?

As part of the application process, you only have to provide the personal data that is required for the decision on the establishment of an employment relationship or that we are legally obligated to collect.

Without this data, we will generally not be able to carry out the application process.

9. To what extent is there automated decision-making in individual cases?

As a matter of principle, we do not use automated decision-making pursuant to Art. 22 DS-GVO to justify and carry out the application process. Should we use these procedures in individual cases, we will inform you about this separately if this is required by law.

10. will my data be used for profiling?

We do not process your data in an automated manner with the aim of evaluating certain personal aspects (so-called "profiling" pursuant to Art. 4 No. 4 GDPR).

11. What rights of objection do I have? (Art. 7 GDPR)

You have the right to object at any time to the processing of personal data concerning you that is carried out in connection with the application process.

If you object, we will no longer process your personal data.

The objection can be made in each case without any formalities. You will find our contact details under point 1.